QuickBooks 2010 | QuickBooks 2010 Hosting on Terminal Servers | QuickBooks Hosting Service Informati

Published: 04th November 2009
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QuickBooks, widely used accounting software and rated #1 by AICPA, enables accounting and financial management of small and medium business in most efficient and affordable way. First, a quick look at the core benefits of using QuickBooks and subsequently we analyze new features being offered in QuickBooks 2010 and whether the productivity from QuickBooks can be further enhanced by going for QuickBooks Hosting service on terminal server.

The benefits of using the QuickBooks accounting software are:

• The bookkeeping process is handled more automatically.

• Prepare reports customized to specific needs, making the overview and prospects of the business process undergo through continuous evaluation process.

• Affordable accounting process as lower skill set needed for automated accounting

• Creating business plans to help grow the business.

• Flexibility to have wide application for a large number of businesses. Specific packages for Contractors, Retailers etc.

• Error free accounting process

• Flexibility: Data compatibility with a wide range of Applications such as Excel, MS word etc.

• Pay bills online and accept payment through QuickBooks merchant service.

• QuickBooks Add-ons : QuickBooks software functionality can be enhanced with a large number of third party Add-ons which makes the accounting software more useful for needs of Specific industries

• QuickBooks Remote access: Only some QuickBooks editions offer remote access to the accounting files enabling CPA to share files and applications or remotely demonstrate feature to clients via a remote desktop connection.

• Multi user access: Some QuickBooks editions offer the multi-user facility where in same QuickBooks files can be accessed by more than one user through remote access

QuickBooks 2010: Some new features

Besides the features mentioned above, QuickBooks 2010 offers the following additional benefits:

• Re- designed business center: personalized report according to business needs. Quick Reports for everything related to financial management, new reports for yearly expenses and income

comparisons, detailed expense and income breakdown.

• Revamped business documents: get all business documents at one place, easy to comprehend and make sense.

• Invoice customization: customized as per individual business needs

• Check solutions: scan and deposit checks with Intuit's check solution. Time required for depositing and accounting for check payments gets minimized.

• Edit multiple entries list from one single spreadsheet view

QuickBooks hosting: Why?

QuickBooks hosting service provide the solution to the two most frequently issued raised by the CPA s and small and medium business:

• How can local IT infrastructure and support cost is reduced so that IT expenses are commensurable with the scale of the business?

• Making the data generation, storage and recovery process more secure than what the local network offers

• Accessing company files in multiuser environment and managing the different users in a customized way

For CPAs the concerns are:

• Managing different clients in the most effective way possible

• Remotely share file or applications with clients to save time and other costs.

• To manage a multitude of different editions and versions used by clients and their compatibility with the version used by the CPA so that data compatibility is easy

QuickBooks hosting on third party terminal servers: Benefits

QuickBooks hosting implies, installing and running the entire QuickBooks program on terminal server of the QuickBooks Hosting ASP. The end user, consequently, accesses the application as a local desktop interface. Since the company files as well as QuickBooks program are run on the same terminal the performance of the network in terms of speed of access is improved. Other benefits are:

• Accessing the files from any online connection, by both CPA and their clients.

• Data security: Data storage with QuickBooks hosting service is automatically done daily and in multiple locations, which make them more secure than that of the local network. Also clients are spared of the necessity to have data backup infrastructure as well as data recovery investments. Data access on the terminal servers is also more protected due to the latest security tools and firewalls and encryption technologies used for data protection, which may not be possible to implement for the local network.

• Technical support costs: QuickBooks hosting service comes with 24x7 customer support and troubleshooting help desk, which help the clients to further reduce their IT support costs. And since the support is provided by highly experienced and certified technical experts, resolution ratio is naturally high and the help is available anytime in an always on mode.

• QuickBooks Add -ons: There are a large number of QuickBooks Add-ons available at Intuit developer market. But al editions of QuickBooks do not necessarily add ons. QuickBooks accounting software functionality can be further enhanced if these Add ons are hosted on terminal servers as well. Any number of ad ons can be hosted on the servers and integrated with any editions and versions of QuickBooks, to enable use of all level of files on the QuickBooks accounting software.

• Multiuser access: Various editions of QuickBooks allow multiuser access facility. QuickBooks hosting allows having this even for those editions of QuickBooks which do not supports multiuser access. Further CPAs or clients can have customized user preferences uniformly set for all users or have different levels of access for individual users. Since remote access to all files is available to users, collaboration among them is easy. All users can access the company files, work on them simultaneously while CPA can remotely demonstrate them or share files with them or see what others are doing.

• QuickBooks Updates: Intuit releases updates for QuickBooks packages from time to time. QuickBooks hosting on terminal services allow these updates tom be automatically incorporated in the editions of the accounting software hosted.

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